Municipal Records Management

06 May

Records Management & Freedom of Information

Records Management & Freedom of Information

Wednesday, May 6, 2020 (9:00 AM to 12:00 PM)
3 CE Hours
Cheshire Town Hall, Cheshire, Connecticut

PROGRAM OVERVIEW This two part workshop will address municipal requirements concerning records management and public access to records and meetings. Part 1: Municipal Records Management Program Part 1 will present records management essentials, including statutory requirements; basic concepts, and best practices concerning records retention, maintenance, storage and disposition. Records are defined by statute, in part, as “any recorded data or information relating to the conduct of the public's business” (CGS Sec. 1-200(5)). Records management requirements apply to all records regardless of format (i.e., paper, electronic) or level of public access (i.e., open, restricted). Effective records management can improve government efficiencies and services to citizens while reducing liabilities and costs. The Office of the Public Records Administrator, Connecticut State Library, develops and directs the records management program for municipalities, other political subdivisions of the state, and the executive branch state agencies, pursuant to CGS Section 11-8 and 11-8a. Part 2: Freedom of Information Act Part 2 will review the basics of Connecticut’s Freedom of Information Act (FOIA), which guarantees all citizens the right to have access to the meetings and records of public agencies. An understanding of the obligations and rights provided by FOIA is important for all municipal staff as well as municipal board, commission and committee members. The session will address a variety of questions, including: • How to manage requests for public records? • Does the public have access to all meetings and documents? • Are e-mails and other electronic documents available to the public? • Does the public have a right to speak at public meetings? • Can an agency talk about business not listed on its meeting agenda? • Can requesters take pictures of public records? • Can FOI requests be rejected because they are burdensome? • What is the process for filing a complaint with

Cheshire Town Hall
Cheshire Town Hall
84 South Main Street
Cheshire, CT 06410

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